Purchasing Office Location 31-10 Thomson Avenue Room # E-405 Long Island City, NY 11101 Office Hours 9:00am - 5:00pm Phone 718.482.5525 Fax 718.609.2166 | 718.609.2040 Email firstname.lastname@example.org
First, ask yourself -- is it really an emergency? The law defines “emergency” for the purposes of procurement as an unforeseen occurrence or condition or situation where a threat to health, safety, life or limb exists, or where a necessary service is threatened with material damage or suspension, or where College buildings or property are threatened? If not, Purchasing cannot treat the purchase on an emergency basis. Lack of planning does not constitute an emergency.
Engaging a consultant is handled just like other purchase of services. If any consultant’s services are needed for an amount exceeding $20,000 in a fiscal year, then Purchasing is required to follow all procurement procedures for same. See Q&A #22 - “How Do I Get Stuff” and Q&A #40 - “Why aren’t there consistent regulations governing ALL purchases?”.
The following are approximate time frames for processing your (complete and
accurate*) purchase requisitions into purchase orders or contracts:
Here are some guidelines that will help unsnarl the procedural labyrinth and expedite your
ordering of much-needed goods and services:
The Purchasing Departments at the Colleges ensure compliance with State laws and regulations governing purchasing, ensure cost controls in obtaining reasonable prices, and maintain internal control procedures and maintenance of purchase orders and contracts.