CUNYfirst Procurement

• Purchases under $500 – No Bid
• $501 to $4999 – fax, phone, email quotes/bids
• $5000 to $19,999 – Formal bids by Purchasing
• Over $20,000 – Formal Contract process
• Utilization of NYC, NYS, CUNY, Board of Ed, government contracts require no bidding.

Department creates requisition in CUNYfirst

1. Scans and attaches all supporting quotes and documents
2. Requisition passes all department approvals
3. Requisition passes Category approval Requisition passes Budget check. (If not, department must process Budget Mod)
4. Requisition is pre-encumbered

Purchasing receives and reviews requisition

• If more info is needed department contacted 

Purchasing processes requisition into Purchase Order

1. Purchase order is encumbered
2. Purchase order is approved
3. Purchase order is sent to Vendor

Department receives goods/services

• Department creates receipt in CUNYfirst

Accounts Payable (A/P) creates document to pay vendor

1. A/P Matches receipt, invoice and purchase order
2. Vendor receives payment